CENTRALISED ONLINE
ADMISSION
(Undergraduate Courses /
Programmes)
Session 2024-2025
1.
The competent authority in the State Government has decided to introduce
Centralised Online
Admission
to all Undergraduate courses / programmes in West Bengal for the academic
session 2024–
2025
in all Government, Government-Aided Colleges, Unitary Universities (excluding
Jadavpur
University
and Presidency University), and State-Aided affiliated Universities. The online
admission
process
will be conducted through a centralised online portal. The basic intent of
developing an
online
portal at the state level is to provide an opportunity for students to select
college / course /
programme
across the state, ensure transparency in the system, and fill up the maximum
number of
seats
available at the UG level in the state. For the said purpose, applications will
be invited online
through
a common portal from students who have passed Class XII or equivalent
examination from
any
recognised Council / Board / University.
2.
Autonomous Colleges, Minority Educational Institutes/Colleges, Training
Colleges, Law Colleges,
Colleges/Universities
offering courses like Fine Arts and Performing Arts, Crafts, Dance, Music,
Colleges
offering Engineering, Pharmacy, Nursing, Medical Courses and Self-financing/Private
Colleges
and
Presidency University, Jadavpur University shall be out of the purview of the
Centralised
Admission
Portal.
3. This system will take care of the following aspects of the
centralised online admission process:
a.
Candidates’ Registration in the Portal
b.
Profile creation by the candidates
c.
Application submission by the candidates
d.
Creating Preference List of the Applications by the Candidates
e.
Generation of Merit Lists
f.
Higher Education Institute (HEI) – wise Seat Allotment
g.
Payment of Admission Fee
h.
Provisional Admission of the eligible candidates is subject to verification of
the original
documents.
i.
Cancellation of admission (against the valid application for cancellation of
admission
submitted by the
candidate, if any) and refund of fees as per the rules now in force.
General
Guidelines for Application
Application
1.
Any candidate who has passed 10+2 or equivalent examination may register in the
online centralised
portal,
subject to certain restrictions in terms of the year of passing as set by the
concerned
Universities/Colleges/Higher
Education Institute.
2. A
candidate can search for courses / programmes, colleges, and universities even
before registering in
the
portal and access all relevant details, such as course / programme - wise
eligibility criteria,
number
of seats (category-wise), formula for merit-index calculation, combination
subjects offered,
college
profile, etc.
3.
To register, candidates must provide a mobile number as their primary contact.
This mobile number
will
be used for identification of the candidate and communication throughout the
Centralised Online
Admission
Process. Additionally, the candidate must also provide a valid e-mail address
to receive
different
communications from the portal during the Centralised Online Admission process
(UG).
Candidates
are advised not to change their mobile number during the entire process of
online
admission,
as it may result in not receiving important communications from the portal from
time to
time.
4. As a first step in the application phase, a candidate will create
a profile, providing the necessary
personal
details. Candidates must be cautious about all inputs provided, as this data
will be used
for
eligibility criteria checking, merit indexing, and seat allotment by the
system. There is no
provision
in the system for automatic validation or correction. If the candidature of any
candidate is
adversely
affected due to the entry of wrong data by the candidate, the candidature of
such
candidates
will be liable to be cancelled even after provisional admission.
5.
Information to be provided by the candidates is given below:
a.
Personal Information
b.
Address
c.
Additional Information
d.
Results
e.
Documents
6.
Once the profile is successfully created and submitted, a candidate can check
her or his eligibility with
respect
to any course / programme in any college in any district under any University
of West Bengal
under
the purview of the portal under reference. Eligibility will depend on the
course / programme
and
HEI, and the details of the eligibility criteria will be made available in the
portal.
7. A candidate will be allowed to apply for a maximum of 25 courses /
programmes (for which the
candidate
is eligible) across one or multiple institutions.
8. A candidate applying for multiple courses / programmes will be
required to rank the courses /
programmes
in order of her or his preference. As the
candidate is allowed to apply to multiple
courses / programmes,
marking of the preferences in the applications is to be done carefully, as the
seat allotment
will be done on the basis of preferences exercised by the candidate. A
candidate can
change the
preference list by adding or deleting courses / programmes or by re-ordering
the list any
number of times
until the closure of the application window.
9. If
a candidate does not indicate any preference, they will not be able to submit
the application.
10. A candidate
can change his or her profile information at any point in time before the
application
window closes. In
the event of any change in marks, the candidate must prepare the preference
list
afresh.
11. Candidates
must be very careful while applying. Candidates are advised to select the
maximum
possible number
of courses / programmes in the same or different institutions (up to 25) and
carefully
rank their
preferences. Candidates will be allotted their highest
available preference (at that
material point
of time) based on merit rank and the availability of seats.
12. Candidates
applying for 4-Yr Hons. / Hons. with research / 3-Yr Multidisciplinary Courses
/
Programmes must
choose Major and Minor subject(s) during the application process. For B.Com.
4-Yr
Hons. / Hons.
with research / 3-Yr Multidisciplinary Courses / Programmes there shall not be
any
scope for
selection of combination of subjects.
13. On closure
of the application window (by 11:59 p.m. of the last date of submission of
application
form), profile
information and applications with preference rank will be auto-submitted, and
no
further changes
can be made. The candidate may anytime login to the portal and download the
application form
throughout the entire period of the centralised online admission process.
14. A Unique
Application Number will be generated for each applicant once the application is
submitted.
This Unique Application
Number will be used to identify the candidate throughout the entire
admission
process.
15. Candidates
will find a FAQ segment in the portal, which may help them resolve their
queries. If this is
not resolved,
they may refer to the ‘contact us’ section of the portal.
16. Admissions
in Sports Quota Seats (if any) will not be considered in
the UG Centralised Online
Admission
portal.
Merit Index
17. After the
closure of the application window, the Merit Index will be generated by the
system for each
course /
programme in each institute (both the general merit list and the category-wise
merit list),
and all eligible
candidates will be ranked as per their Merit Index (in descending order) in the
respective
lists.
18. The merit
index will be calculated based on the ranking rules provided by the concerned
Higher
Education
Institution (HEI) for each individual course / program.
19. A General
Merit Rank (GMR) list will be generated based on the merit of candidates in all
categories
for each and
every institution and Course / Programme.
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20. A Category
Merit Rank (CMR) list will also be generated for reserved category candidates
for each and
every
institution and Course / Programme.
21. No separate
rank will be generated for PwD or differently abled candidates. However, there
will be
horizontal
reservations for PwD candidates in all categories where such applicants are
available, as
per the
government rules now in force.
22. The seat
allotment will be published on a scheduled date, duly notified from time to
time.
23. Allotments
will be given based on the information provided by the candidates. If at any
stage it is
found on
scrutiny that the applicant is not eligible for the allotment because of a
discrepancy in the
data provided by
the candidate or the unavailability of supporting document(s), the
corresponding
allotment or
provisional admission shall be treated as cancelled.
24. A candidate
will login to check his or her allotment. The allotment status will show the
institute and
course /
programme in which the candidate has been allotted a seat, if any. The
candidate will be able
to see the
corresponding GMR and CMR for all the applications in the candidate’s
preference list.
25. Seat
allotment will be done HEI / Course / Programme-wise according to merit and
preference.
a. UR seats will
be allotted to candidates irrespective of their social category.
i. PwD
candidates will be placed against their respective seats.
ii. Candidates
other than PwD will be placed against UR seats not reserved for PwD.
b. The same
procedure will be followed for the reserved category seats.
c. If a UR-PwD
candidate is allotted a UR-PwD seat, the same candidate will not be considered
for any other UR
seat. The same rule applies for the other reserved categories as well; for
example, SC-PwD,
ST-PwD, and OBC A & B – PwD candidates allotted seats in these
categories will
not be allotted any other seat in the SC, ST, or OBC A and B categories.
d. If
a reserved category candidate belonging to SC, ST, OBC-A or OBC-B is allotted a
UR seat by
merit, the same
candidate may also be allotted the respective reserved category seat, if
eligible. In
that case, the same person may be allotted 02 (two) seats for the same course /
programme / HEI
combination. In such cases, the candidate will have to opt for one (either UR
or Reserved
Category) seat at the time of taking provisional admission.
e. While
allotting a seat to a candidate, the following rules will be applicable:
i. A
candidate will be allotted the highest available ranked (as indicated in the
preference list
submitted by the
candidate) seat. This allotment will be made based on the candidate’s
rank in the
merit index list and seat availability for the particular course / programme /
HEI
combination.
ii. Once
allotted a seat, all choices of that candidate for the same rank and below in
the
preference list
will not be considered for seat allotment in future rounds. This is to ensure
that candidates
who are allotted seats will be considered for upgrading only in the next
round. If a
candidate is allotted a seat against the first preference, the candidate will
not be
considered in
later upgrade rounds.
iii. If there is
a tie between candidates with the same Merit Index for the last seat of a
particular
course /
26. After
seat allotment to all possible candidates, the portal will be opened for a
defined timeline for
the candidates
to take provisional admission to the seats allotted to them, if any.
27. The
candidates have to proceed with taking admission into the allotted seats. The
candidates who
will not take
admission in the allotted seats in the respective round will not be considered
for any
further
upgrading. The candidature of such a candidate will be irrevocably cancelled.
28. A
candidate who has taken admission to the allotted seat in the respective round
may opt for
upgradation, if
not allotted in the top-most preference given by the candidate.
29. For
any future allotment in the upgrade round, the candidates who were allotted a
seat and all
choices of the
same rank and below in the preference list will not be considered.
30. For
provisional admission in the allotted seat, the candidate must confirm and
accept the admission
fees and pay the
same through the online payment mode as available in the system.
31. Admission
fees will be according to the fee structure as prescribed by the respective
HEIs. The fees
may vary due to
the selection of a combination of subjects.
32. On
successful payment, the candidate will be considered to have been provisionally
admitted, and
the candidate
will be provided with a downloadable provisional admission slip.
Allotment of Seats
and Admission in Upgrade Round 1
33. After the
closure of the first round of admission, candidates who have already been
admitted to the
allotted seat in
the previous round will be considered for upgrading.
34. For the
candidates who were allotted a seat in the previous round, choices that are
ranked higher
than the
allotted seat will only be considered when allotting seats in the upgrade
round. This rule will
apply to
already-provisionally admitted candidates.
35. Candidates
who were allotted their first preference seat in the first round, irrespective
of whether
they took
provisional admission or not, will NOT be considered in upgrade round.
36. Only those
seats where no admission has been taken in the first round will be considered
as ‘Available
Seats’ for the
subsequent upgrade round.
37. Seats
reserved for the scheduled caste candidates and remaining unfilled seats will
be filled by
Schedules tribe
candidates, and vice versa. Likewise, seats reserved for OBC-A candidates
remaining
unfilled may be
filled by OBC-B candidates, and vice versa.
38. The upgraded
allotment will be declared on the scheduled date.
39. After seat
allotment, the portal will be opened for a pre-defined period for the
candidates to take
provisional
admission to upgraded seats allocated to them, if any.
40. If an
already provisionally admitted candidate is allotted a seat in the upgrade
phase, the candidate
can opt for the
upgraded seat. In that case, the candidate must confirm to vacate the earlier
seat.
Alternatively,
the candidate can opt not to take admission to the upgraded seat. In that case,
the
provisional
admission taken in the previous round will remain valid.
41. If a
previously provisionally admitted candidate opts for the upgraded seat, the
candidate will pay
only the
additional amount (admission fees) for provisional admission to the new seat.
42. If the
admission fee for the newly allotted seat is less than the previous one, then
the extra amount
collected
earlier will be refunded to the candidate’s bank account after the completion
of the whole
online admission
process.
43. A candidate
may opt for cancellation of admission through the portal until the list of
admitted
candidates is
not sent to the respective HEIs. Cancellation of admission may be done through
the
“Cancel
Admission” menu in the applicant’s Dashboard. On cancellation of admission, the
admission
fees paid by the
candidate will be refunded to the bank account mentioned in the application
after
the completion
of the entire admission process. Candidates who opt for cancellation of
admission
after the list
of admitted candidates is sent to the respective HEIs will have to apply to the
HEI for
cancellation of
admission.
Allotment of
Seats and Admission in Upgrade Round 2
44. Same
procedure will be followed in Upgrade Round 1
Optional MOP-UP
Admission
45. The
remaining vacancies will be announced (college, course / programme and
category-wise), after
closure of
earlier admission procedure.
46. Fresh
applications will be invited for MOP-UP admission on scheduled days, and
previously registered
candidates may
change their preferences, if they have not been allotted a seat earlier,
applying afresh
through portal.
47. For admitted
candidates in earlier Admission procedure, only applications higher in the
preference list
than that to
which the candidate has taken admission will be considered. Provided the
candidate
opted for
upgrading.
Document
Verification
48. Verification
of documents will be done at the HEI level.
49. Candidates
who will take provisional admission through the portal will report to the
concerned HEI
within the
notified schedule for physical verification of documents. They must carry
printed copies of
their admission
slip and all academic and other relevant documents in original. If, during the
physical
verification of
documents at the college/HEI, it is found that there is a discrepancy between
the data
provided in the
portal and that found in the documents, which may have had an impact on
eligibility
and/or Merit
Rank / Pheosition, the provisional admission may be summarily cancelled.
Admission
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will be finally
confirmed only after successful verification of all relevant documents by the
concerned
HEI, followed by
registration with the affiliated university.
50. Candidates
must carry the following documents in original and one self-attested copy of
each.
a. Class 10th
Standard mark sheet.
b. Class 10th
Standard Examination Admit Card (Age Proof)
c. Class 10+2
Standard mark sheet, Admit Card and Registration Certificate
d. Social
category certificate (if applicable)
e. Disability
certificate (if applicable)
f. Valid Photo
ID Proof as submitted in the application form
g. Aadhar Card (Preferably)
h. System
Generated Provisional Admission Slip
51. As a result
of document verification -
If a candidate
is found not eligible for any course / programme because of a discrepancy in
data
and/or document
(which may have an impact on the merit index of the candidate), his or her
provisional
admission will be cancelled, and the candidate will
not be considered for seat allotment
in any future
(mop-up) round, if any.
General Rules to
remain valid throughout the Centralised Online Admission Process:
1. If a
provisionally admitted candidate does not want to join or continue in the
institute, the
candidate will
have to apply to that institute for any refund within the prescribed period for
cancellation of
admission in terms of the relevant order in force. The department will not
have any
responsibility / liability in this regard and will not entertain any
communication in
this connection.
2. The
provisional admission fees paid by candidates who complete the admission
process
will be
will be finally
confirmed only after successful verification of all relevant documents by the
concerned
HEI, followed by
registration with the affiliated university.
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